Constitution

Constitution - Article XI: Powers & Duties of the Office Bearers

Last Updated (Tuesday, 27 January 2009 08:38)

Article XI: Powers & Duties of the Office Bearers

Chief Patron

The Chief patron of the LAAS shall always be a representative of the Loreto Christian Organization, and preferable the current Principal of the school or any such person appointed by her. Her duties will include:

• Be a signatory of all important decisions made by the LAAS
• Be one of the signatories to all withdrawals of cash from the bank account at all times
• Exercise general supervision over the works and activities of the LAAS and the Office bearers
• Jointly sign all the proceedings of the Executive Committee and the General Meeting with the General Secretary
• Have the power to suspend, expel any member from the meeting if the latter misbehaves and shows his/her insubordination to the chair
• Supervise personally all the activities of the LAAS, keeping in mind the exigency/merit of the case/cases
• To take a leading role for mobilizing ways and means for raising funds and producing the necessary items required for implementing any proposed plans
• To have the power to receive grants, donations, etc, and to authorize the treasurer to make necessary payments on recommendations of the Executive Committee
• She shall be an ex-officio member to all the branch committees

President

The President of LAAS will be elected by the General Body and shall function for the allocated tenure of Two (2) years. She will have the following duties assigned to her office:

• Preside over all meetings of LAAS
• Be a signatory of all important decisions made by the LAAS
• Be one of the signatories to all withdrawals of cash from the bank account at all times
• Exercise general supervision over the works and activities of the LAAS and the Office bearers
• Jointly sign all the proceedings of the Executive Committee and the General Meeting with the General Secretary
• Have the power to suspend, expel any member from the meeting if the latter misbehaves and shows his/her insubordination to the chair
• Supervise personally all the activities of the LAAS, keeping in mind the exigency/merit of the case/cases
• To take a leading role for mobilizing ways and means for raising funds and producing the necessary items required for implementing any proposed plans
• To have the power to receive grants, donations, etc, and to authorize the treasurer to make necessary payments
• She shall be an ex-officio member to all the branch committees

Vice President

• In the absence of the President, the Vice President shall function and perform the duties of the President
• The Vice President shall automatically be one of the Chairpersons of all Branch Committees of LAAS
• She shall assist the Chairperson in the supervision of the smooth functioning of all programs and plan of LAAS

General Secretary

• Maintain and keep proper records of all the important papers and registers of LAAS
• Record the proceedings of the executive committee
• Prepare agendas, on consultation with the President/ Chief Patron before convening any executive meeting
• Carry out all correspondence and receive them on behalf of LAAS and to serve notice for the same
• Be the ex-officio member of all the branch committees
• Exercise general supervision and be responsible for the smooth-running of LAAS
• Prepare the annual reports and place them before the general meeting
by the executive committee

Treasurer

• In the absence of the general secretary she shall function all her duties and responsibilities
• Assist the general secretary in all works of LAAS as may be allotted by the general secretary from time to time
• To help in serving notice

Chief Coordinator

• To carry out monetary transactions after the authorization by the Chief Patron, President & General secretary on approval of the Executive Committee
• To coordinate with all the secretaries in the different activities in consultation with the general secretary and the president LAAS
• To exercise discretionary power in case of emergency/deadlock of monetary difficulties
• To be assisted by the accountant for the maintenance of the accounts, preparation of statement of accounts to be placed in the general meeting

Press Secretary

• To liaise and network with the press in all matters related with LAAS in consultation with the executive committee
• To prepare/ procure all necessary publicity materials like poster, placards, PA System, notices, voluntary help as and when required for executing the proposed plans of the LAAS
• To function as Manager of the alumnae website and to update and link with past pupils on behalf of LAAS

Event manager

• To liaise and network with all field event of LAAS as and when the need arises
• To be in-charge of catering and refreshments on location of all activities
• To contact and liaise with performers and artists on all field requirements as and when the need arises
• To liaise with government departments on behalf of LAAS for required permissions and grants, as and when the need arises
• To supervise publicity requires in collaboration with the Press secretary as and when the need arises

Assistant Event manager

• To assist the event manager
• To collaborate with all branch committees as and when the need arises

Coordination Secretary

• To coordinate between all events in collaboration with the Chief Patron, President & General secretary as and when the need arises
• To independently take charge of main activities of the LAAS as and when recommended by the executive committee
• To frame rules & regulations of individual events whenever required
• To liaise with necessary agencies for the smooth running of all LAAS activities
• To serve as a nodal officer with the executive committee in all of LAAS activities

Core Members (4 Numbers)

The LAAS will always have four (four) Core members who will be appointed to office for tenure of Two (2) years, these shall ideally be senior alumnae members. Their selection will be left to the wisdom of the Executive Committee, who will be in consultation with the general body of LAAS. These will be constituted of alumnae with special caliber and skill, capable of assisting the Executive Committee towards the aims and objective of the association. Their duties will include:

• Advice the LAAS on special assignments
• Serve as a Core Consultation Group for all of LAAS important assignments
• To scrutinize the rules framed by the Branch Committees for running of events of LAAS and to approve the same in consultation with the President & General Secretary
• Shall coordinate with the President & General Secretary in matters related to authenticity of miscellaneous matters
• To serve as Chief Volunteers for the smooth running of all events